REGISTRY CLERK REF NO: 3/2/1/2023/081

Directorate: Corporate Services
SALARY: R181 599 per annum (Level 05)
CENTRE : Mpumalanga (Mbombela)

REQUIREMENTS: Applicants must be in possession of a Grade 12 Certificate. No experience is required. Job-related knowledge: Knowledge of registry duties, and practices as well as the ability to capture data and operate a computer. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment and Understanding of the work in the registry. Job-related skills: Planning and organising skills, Computer literacy skills, Language skills, Communication skills (verbal and written), Interpersonal relations skills, and Flexibility. Ability to work within a team.

DUTIES: Provide registry counter services. Attend to clients. Handle telephonic and other enquiries received. Receive and register hand-delivered mail/files. Handle incoming and outgoing correspondence. Receive, register, sort, and dispatch mail. Distribute notices on registry issues. Render an effective filing and record management service. Opening and close files according to the record classification system. Filing/storage, tracing (electronically / manually), and retrieval of documents and files. Complete index cards for all files. Operate office machines in relation to the registry function. Open and maintain the franking machine register. Frank post, record money and update the register on a daily basis. Undertake spot checks on posts to ensure no private post is included. Lock post in postbag for messengers to deliver to Post Office. Open and maintain the remittance register. Record all valuable articles as prescribed in the remittance register. Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record the reference number in the register. Keep a daily record of the number of letters franked. Process documents for archiving and/or disposal. Electronic scanning of files. Sort and package files for archive and distribution. Compile a list of documents to be archived and submit to the supervisor. Keep records for archived documents.

ENQUIRIES: Ms. ZP Hadebe Tel No: (013) 754 8020

APPLICATIONS: Applications can be submitted by post to: Private Bag X11305, Mbombela, 1200, or hand delivered during office hours to 17 Van Rensburg Street, Bateleur Office Park, 7th floor Block E, Mbombela, 1200.

NOTE: African, Coloured, Indian, and White Males and White Females Persons with disabilities are encouraged to apply.

CLOSING DATE: 24 February 2023 at 16:00
NOTE: The application must include only a completed and signed new Z83 Form, obtainable from any Public Service Department or on the Department of Public Service and Administration (DPSA) website link: https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae. Certified copies of the Identity Document, Grade 12 Certificate, and the highest required qualifications as well as a driver’s licence where necessary, will only be submitted by shortlisted candidates to Human Resources on or before the day of the interview date. Failure to do so will result in your application being disqualified.

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