Receptionist – Grain Field Chickens Head Office
Grain Field Chickens, a subsidiary of VKB Agriculture (PTY)Ltd, is a dynamic role player in the integrated broiler industry with an abattoir in Reitz in the North Eastern Free State. We offer you the opportunity to establish yourself within a professional, corporate environment in the countryside.
Job Description
Responsible for welcoming guests on time in a friendly manner and directing phone calls to the relevant personnel. Performing administrative functions accurately, concisely, timely and according to standard operating procedures.
Requirements
Grade 12 or NQF Level 4
Diploma in Office
At least 2 years proven work experience as a
Intermediate Level proficiency in Microsoft Office
Proven File Director, SharePoint and NAV experience a definite
Hands-on experience with office equipment (e.g., scanners/ printers).
A willingness to work overtime where requested.
Duties and Responsibilities
Welcoming guests and visitors and directing them
Notifying relevant personnel of visitor’s
Answering and forwarding phone calls to the relevant
Keep a safe and clean reception area by complying with procedures, rules, and regulations (clean desk policy).
Updating managers’ calendars and scheduling meetings when
Responsible for the booking of Meeting
Control of the archive room, filing and scanning of
Capturing and scanning creditors payments on file
Capturing and Scanning Farm Services vendors on file
Scanning all Hestony PODs to Farm Services
Capturing/ scanning all Hestony PODs on file
Loading tickets on the IT ticket system for when a printer has a
Loading tickets for adding new directory or vendor on file
PRP scheduling and planning on PRP system for the whole Head Office
Responsible for Ordering stationery, cleaning equipment as well as beverages (tea, coffee sugar, milk).
Responsible for stock
Responsible for Key
Assisting customers that want to buy in bulk, pallets or boxes by referring them to the correct sales rep or nearby wholesale.
Scanning GFC Workers Trust
Scanning bank verifications, settlements statements and credit applications on file director.
Assist with administrative finance tasks as and when required by the line manager:
Capturing financial data into systems, managing records, and preparing
Processing supplier invoices and sending customer invoices/
Any other duties as may be required by management
Skills Required
Professional attitude and
Solid written and verbal communication
Ability to be resourceful and proactive when issues
Multitasking and time-management skills, with the ability to prioritize
Excellent client service
Excellent communication
Accuracy and attention to
Good reporting
Telephone
Listening
Customer
Other information
The company can expire jobs at any time at our own Should you not have received a response within 4 weeks of the closing date of this advert, please consider your application as unsuccessful.
VKB Group and/or its subsidiary companies will use any personal data collected through the job opportunities section of this website for recruitment purposes only and, should your application be successful, for purposes connected with your
VKB Group is an equal opportunity employer. VKB Group’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to VKB Group’s Employment Equity & Transformation VKB Group actively supports the recruitment of People with Disabilities.
HOW TO APPLY
ONLINE APPLICATION