ADMINISTRATIVE ASSISTANT REF NO: 2025/03

Policy & Legislation Chief Directorate
SALARY : R228 321 per annum
CENTRE : Pretoria

REQUIREMENTS : A Grade 12 Certificate or equivalent qualification with appropriate experience in office management and administration. A post-Matric qualification will serve as an added advantage. Core competencies: Client orientation and customer focus. Communication. Honesty and integrity. Planning and organising. Telephone etiquette. Computer literacy. Technical Competencies: Office management and administration, secretarial functions and general administration.

DUTIES : The successful candidate will perform the following duties: Develop and manage an efficient filing system and flow of documents in the Policy & Legislation Chief Directorate: – Receive and distribute documents, Record documents in the appropriate various line functions registers. File and manage paperwork in the Chief Director’s office. Establish effective document tracking systems. Provide secretarial support services: Coordinate and prepare documentation for meetings/ workshops, and compile minutes/ reports. Draft memoranda and any other correspondence. Manage the diary of the Chief Director: Arrange appointments and record events in the diary. Promote effective diary co-ordination in an electronic or at least on a manual system. Provide administrative support services in the Chief Directorate: Arrange logistics and related activities for travel, meetings, workshops and conferences. Purchase and order stationery and equipment. Manage inventory and equipment in the Chief Directorate. Make copies, fax and email documents as required.

ENQUIRIES : Dr S Singh Tel No: (012) 334 5857

APPLICATIONS : Applications may be posted to: Human Resource Management, Department of Traditional Affairs, Private Bag X22, Arcadia, 0083 or Hand delivered to: 509 Pretorius Street, Arcadia, 2nd Floor, Pencardia 1 Building. Or DTARecruit202503@cogta.gov.za

NOTE : Indians, Coloureds, Whites, Females and Persons with Disabilities are encouraged to apply

APPLICATIONS : All applications may be posted to: Human Resource Management, Department of Traditional
Affairs, Private Bag X22, Arcadia, 0083 or Hand deliver to: 509 Pretorius Street, Arcadia, 2nd
Floor Pencardia 1 Building.
FOR ATTENTION : Ms L Motlhala

CLOSING DATE : 23 May 2025

NOTE : The successful candidate’s appointment will be subject to a security clearance process and the verification of educational qualification certificates. Applications must quote the relevant reference number and must be completed on the NEW Z83 form obtainable from any Public Service department and signed when submitted. From 1 January 2021 should an application be received using the incorrect application for employment (Z83), the application will not be considered. Only shortlisted candidates will submit relevant documents. Applicants should submit CV and Z83 only. Shortlisted candidates will be required to submit certified copies a day before the interview date. Persons with a disability are encouraged to apply. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA) and to provide proof of such evaluation only when shortlisted. Incomplete applications or applications received after the closing date will not be considered. It is important to note that it is the applicant’s responsibility to ensure that all information and attachments in support of the application are submitted by the due date. Due to the large number of responses anticipated, correspondence will be limited to short-listed candidates only. If you have not been contacted within three months of the closing date of the advertisement, please accept that your application has been unsuccessful. The department reserves the right not to fill the advertised position.