REGISTRY CLERK, REF NO: DPE/2024/025 (2 POSTS)
Unit: Directorate: Information Management
SALARY: R216 417 per annum (Level 5)
CENTRE: Pretoria
REQUIREMENTS: Applicants must be in possession of a Grade 12 certificate or equivalent qualification. Competencies and Attributes: Planning, Organizing, Client Orientation Confidentiality, Integrity, and honesty. An understanding of the National Archives and Records Service Act. Must be familiar with different filling systems. The candidate must be able to work under pressure and deliver timeously.
DUTIES: The successful candidate will be responsible for providing registry counter services. Attend to clients. Handle telephonic and other enquiries received. Receive and register hand-delivered mail/files. Handle incoming and outgoing correspondence. Receive all mail. Sort, register, and dispatch mail. Distribute notices on registry issues. Render an effective filing and record management service. Opening and closing files according to the record classification system. Filing/storage, tracing (electronically/manually), and retrieval of documents and files. Complete index cards for all files. Operate office machines in relation to the registry function. Open and maintain Franking machine register. Frank posts, records money, and update the register on a daily basis. Undertake spot checks on posts to ensure no private post is included. Lock post in postbag for messengers to deliver to Post Office. Open & maintain the remittance register. Record all valuable articles as prescribed in the remittance register. Hand delivers and signs over remittances to finance. Send wrong remittances back to sender via registered post and record the reference number in the register. Keep a daily record of the amount of letters franked. Process documents for archiving and/or disposal. Electronic scanning of files. Sort and package files for archives and distribution. Compile a list of documents to be archived and submit to the supervisor. Keep records for archived documents.
ENQUIRIES: Ms. Lettie Sono, Tel No: (012) 431-1265
APPLICATIONS: The Department of Public Enterprises, Private Bag X15, Hatfield, 0028 or hand deliver at 80 Hamilton Street, Arcadia, Pretoria 0008
FOR ATTENTION: Human Resources
CLOSING DATE: 05 July 2024
NOTE: Applications must be submitted on form Z83 and Copies of qualifications, identity documents driver’s license (where appropriate), and any other relevant documents. Such copies need not be certified when applying for a post. Therefore, only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Correspondence will be limited to shortlisted candidates only. If you have not been contacted within 3 months after the closing date of this advertisement, please accept that your application was unsuccessful. Shortlisted candidates will be subjected to screening and security vetting to determine the suitability of a person for employment. Failure to submit the requested documents will result in your application not being considered. All shortlisted candidates for SMS posts will be subjected to a technical exercise and competency assessment. SMS pre-entry certificate is submitted before the appointment. The department reserves the right not to fill these positions. People with disabilities are encouraged to apply and preference will be given to the departmental EE Targets and people with disabilities.