Admin Assistant

Business Unit:                              UBE: Supply Chain

Organisational Unit:                      PS&R Sourcing

Reports to:                                     Senior Manager PS&R Sourcing

Geographical Location:                Sandton

Closing date:                                 17 November 2017

 

Note:  Preference will be given to applicants from designated groups, in line with Sasol’s Employment Equity Plan.

Purpose of Job /Role Intent:

  • Responsible for providing administrative and clerical services in order to ensure effective and efficient Category Management.
  • Responsible for general area / department and is the team’s expert in methods and tasks efficiencies.

 

Job Requirements:

Minimum Qualifications and Experience required

Qualifications:

  • Appropriate qualification (matric) or equivalent competent experience.

 

Years of relevant experience:

  • At least 3 -10 years’ experience, preferable with secretarial diploma and accreditation in various business desktop software applications (e.g. MS Office)

 

Core Elements of Job

  • Operates within relatively standardised guidelines from superior/s regarding what is required and how it is to be done. Constantly interacts with people in dealing with day-to-day effectiveness of delivery.
  • Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others, mail distribution, and photocopying.
  • Delivers on time and within required standards. Deals with immediate and relatively short-term issues with procedural routine thinking challenges.
  • Accountable for the effective utilisation and deployment of senior executives / manager/s time and schedule – diary management to reduce management role complexity and facilitate optimum productivity of individuals supported.
  • Acts as the manager’s first point of contact with people from both inside and outside the organisation.
  • Performs clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings, in addition to providing effective technical support in Board-type preparation and presentations.
  • Diary management of the Category Manager

 

Personal Attributes:

Leadership Competencies

  • One Sasol mind-set
  • Shapes business strategy
  • Drives accountability and high performance
  • Business acumen
  • Customer Focus
  • Fosters teamwork and collaboration
  • Role model customer focus
  • Leverages diversity and inclusion
  • Nurtures and coaches
  • Builds partnerships
  • Develops self

 

Functional Competencies

  • Basic Concepts and Understanding
  • Procurement Management
  • Supply Chain Development
  • Sales & Operations Planning
  • Supply Chain Operations Planning & Scheduling
  • Supply Chain Enablement
  • Procurement Management
  • Supply Demand Management
  • Facilities and Materials Management
  • Customer Demand Fulfilment
  • Facilities Management
  • Transport Management

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