Creditors Clerk

Job ID #: 6345 Job Vacancy Type: Permanent
Province: Gauteng Contract Duration:
Region: Johannesburg North Minimum Experience Required: 1 – 3 Years
Suburb: Midrand (Midrand) Minimum Education Required:
Company: African Bank Qualifications Required:
Employment Equity: No Job Category: Other Professionals
Other Languages Required 1:
Other Languages Required 2:
Number of Openings: 1

To accurately record, pay and reconcile creditor vendors for African Bank

MINIMUM EDUCATION

  • Grade 12

MINIMUM EXPERIENCE

  • 2 years experience as a Creditors clerk

CRITICAL COMPETENCIES

  • Understanding and knowledge of
  • ACCPAC
  • Vat Act
  • Lease Contracts
  • CATS
  • The finance Procurement Policy
  • Analytical skills
  • Query Resolution skills
  • Attention to detail
  • MS Office skills
  • Accounting skills
  • Reconciliation skills

ADDITIONAL COMPETENCIES

  • Communication skills (verbal and written)
  • Deadline driven

KEY RESULT AREAS

Checking and capturing invoices

  • Date stamp invoice as ‘received’
  • Check invoice for
  • VAT number
  • Company name
  • Authorisation in terms of mandates
  • Prior payment
  • Cost codes (and reasonableness thereof)
  • Capex vs opex
  • Due date
  • Staff related costs
  • Verify Vat number with SARS for new vendors
  • Submit staff related claims to Payroll department
  • Split costs where necessary in terms of contracts
  • Capture invoice information correctly against vendor on Accpac
  • Date stamp invoice as ‘posted’
  • Post batches on Accpac once information has been checked

Reconciliations

  • Normal creditor reconciliations
  • Reconcile vendor transactions between Accpac and vendor statement by checking
  • All invoices received within 30 days which may not be on statement
  • Statements for completeness (payments allocated etc)
  • Vendors payment details
  • List outstanding invoices, payments, credit notes and debit notes on reconciliation
  • Sign and date the reconciliation
  • Submit reconciliation to direct manager for checking and approval
  • Property creditor reconciliations
  • Match the property rental database schedule to the invoice from the landlord to determine variable costs for payment
  • Prepare reconciliation for payment
  • Submit to direct manager for checking and approval

Payments

  • Prepare payment batch once reconciliation has been approved by direct manager by
  • Selecting correct vendor on Accpac
  • Checking invoices on system to vendor and where necessary exclude invoices
  • Checking banking details
  • Generate payment batch for Accpac and export to CATS for payment
  • Change statement reference on CATS
  • Date stamp invoice as ‘paid’
  • Submit payment reconciliations to direct manager for pay away on CATS
  • Fax remittance advices to vendors
  • File complete documentation accurately and timeously once payment has been made

Query handling and ad hoc tasks

  • Deal professionally and timeously with queries raised by vendors, regions and departments
  • Deal professionally and timeously with vendors when information is required from them.
  • Resolve queries by
  • Conducting investigations
  • Analysing records
  • Reconciling creditors records
  • Raising journals
  • Escalating problems to management when required
  • Keeping accurate and legible audit trails of correspondence (including making relevant notes of telephone correspondence)
  • Perform ad hoc tasks as requested by direct manager

Apply here

view job here

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